Merchant Shipping (Shipping Office Forms), Rules 1963

G.S.R.  456  ---  In exercises of the powers conferred by section Merchant Shipping Act, 1958 (44 of 1958) and in super session   of all previous rules and orders on  the subject, the Central Government hereby makes the following rule namely :- 

1.     Short Title and Commencement -  (1) These rules may be called the Merchant Shipping (Shipping Office Forms) Rules, 1963,.

        (2) They shall  come into force at  once.

2.      Definitions -   In these rules—

(a)   “Act” means the Merchant Shipping Act, 1958;

(b)  “Form” means a form set out in t he schedule to these rules.

 

3.     Change in Crew -  The statement of changes in the crew of a ship referred to in section 105 of  the Act shall be in Form I.

4.     Inward and outward clearances – The certificates mentioned in sub-sections (1) and (4) of sections 106 of the Act shall be in Forms II and  III respectively.

5.     Wages and Property of Seamen left behind -    whenever  a seaman or apprentice is left behind, the  form of t he statement  of t he amount due to t he seaman or apprentice, the property left on board and the expenses incurred by the  master or owner as a result of t he absence incurred by the  master or  owner as a result of the absence of such seamen or  apprentice  referred to in sub-section

(2)  of Section  122 of t he Act and the form of the receipt of t he Shipping Master  referred  to in sub-section (3) thereof shall be as sent out in Forms V and VI 

6.             Account of Wages -         The  account of wages of seamen and of the deductions to be made there from to be delivered under section 125 of the Act shall be in Form VIII. 

7.             Release -  The  release referred to in sub-section (1) of section  130 of the Act shall be in Form VIII.

8.             Allotment Note       -       The form of the allotment note refereed to in section 136 of the Act shall be in Form IX.

9.             Wage and Property of Deceased Seamen -  The statement  of the property of a deceased seaman or apprentice to be given to a consular officer or shipping master in accordance with section 153 of the Act shall be in Form X 

10.             Official Log Book -         The official log book which shall be kept by every Indian ship except a home-trade ship of less than two hundred tons gross shall be in Form IX

                MERCHANT SHIPPING ACT, 1958 (44 OF 1958) 

 

Change in crew                          Section 105 – The master of every

To be reported                          foreign going Indian ship and of every home trade India ship of two hundred tons gross or more, the crew of which has been engaged before a shipping master, shall before finally leaving the port there the engagement  took place, sign and send to the nearest Shipping Master   a full and accurate statement  in the prescribed from, of every change which has taken place in his crew, and that statement shall be admissible evidence.  

NOTE:                      If a master fails without reasonable cause to comply with the requirements of section 105, he shall be liable to a fine which may extend to  fifty rupees – vide section 434(2) of the Merchant Shipping Act, 1958. 

In addition to the above there are various lists of Port series forms which are in use in Government shipping offices such as – 

1.   PORT 49

2.   PORT 16

3.   PORT 54

4.   PORT 50

5.   PORT 78A

6.   PORT 76 A

7.   PORT 79

8.   PORT 151 A

9.   PORT 114

10.PORT 239

11.PORT 164

12.PORT 164(a)

13.PORT 162

14.PORT 162(a)

15.PORT 127

16.PORT 53

17.PORT 56

18.PORT 77 A

19. PORT 240

20.SMD –1

21. Demand Note

22. Docket Card

23. Death Certificate. 

 

 

 


SCEHEDULE
FORM NO.I 

Masters are required to fill up the form and return it without delay to the Shipping Master at any port where : changes  have taken place in their crews. 

Issued by

The Govt. of India

 

ACCOUNT OF CHANGE MADE IN THE CREW OF A FOREIGN – GOING  SHIP OR A HOME-TRADE SHIP OF TWO HINDERED TONS GROSS OR MORE 

(See rule 3 of the Merchant Shipping ( Shipping  office forms) Rules 1963]

 

 

Name of Ship                   Office Number          Port of Registry

 

 

Name and address of Master and NO. of his certificate.

 

 

 

 

Shipping office at which agreement was
First opened and date                                                               Description of voyage
                                                                                               Or employment

________________________________________

Date                                 Place

 

        I hereby declare to the truth of the entries in this account of changes in the crew  which is      this        day of         19 

Forwarded to the Shipping Master at

Signature of Master


NOTICE
The continuous Discharge Certificates of men who have left the ship no to be forwarded to the Shipping Master with this form. 

        No entries or marks of any kind to join, deserted or otherwise left the ship  

Name in file

Date and place of signing agreement  

Date                     Pace  

Capacity in the case of Mat e or Engineer, also the NO. of Certificate

No of continuous certificate of  Discharge and  registration number

1

2                        3

4

5

 

 

 

 

 

 

 

 

 

 Particular of leaving of ship  Report of Character                            If the Continuous
-----------------------------------------------------------                                      Discharge certificate
Date         Place     Cause        Ability     Conduct                         is not forwarded with This
                                                                                                  form, state the reason 

6.                7              8           9                10                                               11

 

 

 

Part II- Deaths of members of the crew

 

 Date and place of death                    Name in full                   Sex             Age    Rating
-----------------------------------
Date            Place 

12               13                                            14                       15               16         17

 

 

 

 Nationality                     last place of a bode                            cause of death
(stating birth place

          18                                  19                                                      20

  

 

 PART III- Substitute engaged

Name in full

Age

Nationality

(if a citizen  of India state birth place ) 

ADDRESS

1.  Name and relationship of next-of-kin.

2. Home
    Address

3. Address of
next-of-kin.

Ship in which he last served  and year of discharge therefrom

Year     Name and  port              to which he belonged

21

22

23

24

25                       26

 1)
2)

3)

1)
2)
3)

 

 

Date and Place of signing agreement

 

Date           Place

In what capacity engaged, No. of certificate (if any) and C.D.C. and Reg. No.

Amount of wages per calendar month

Advances

Amount of monthly allotment

i) Name of Allottee.

ii) Relationship

iii) Postal Address.

27

28

29

30

31

32

 

 

      1.               If the cause of death is from disease, the name or nature of the same should be stated.

2.              When the cause of death is accidental the circumstances attending the accident should full stated.

3.                If at the time of an accidental death the ship sustained any damage, loss of gears, cargo etc., the nature of such damage or loss should be stated;  if no damage or loss was sustained, it should be so stated.

4.                When the death is occasioned by any other cause, e.g., suicide, murder, etc. full particulars of the same should be stated, and copy of log entries attached.  If a citizen of India, state place of birth, and if born in a foreign country, state whether a natural born citizen of India or naturalized.  The capacities of Engineers not employed on the Propelling Engineers and Boilers should be described here and in the certificate of discharge as Engine Drivers, Donkey men, Refrigerating Engineers, Electrical Engineers or Winchmen, and not merely as Engineers; boys entirely employed in connection with the work of Cooks and Stewards should be described as Cabin Boys, not merely as boys.

       


            FORM II                                               FORM II 

Issued by the                                                    Issued by the
Govt. of India                                                     Govt. of India
No. …………                                                     No. …….. 

FOREIGN-GOING OR HOME TRADE                 FOREIGN-GOING OR HOME-TRADE SHIP              
SHIP OF TWO HUNDRED TONS                       OF TWO HUNDRED TONS GROSS OR MORE              GROSS OR MORE  

(See rule 4 of the Merchant Shipping                   Certificate for clearance outwards
Shipping office Forms Rules, 1963)                     (
See rule 4 of the Merchant Shipping (Shipping office
                                                                        Form Rules 1963)

                                                                    ______________________________________________

Name of Master………………..            Name of Master     Name of ship  Official No.    Port of Registry
                                                                                                                             Reg. Form
Name of Ship …………………..                    _______________________________________________ 

Name of Owners/Agents ……
                                                                 ________________________________________________

Official Number …………………..
                                                               Description of Voyage

Port of Registry …………………..               ________________________________________________

Gross
______  Tonnage ……………
  Net

Next port of call …………………                I CERTIFY that the Master of this ship has complied with the
                                                              Provisions of the Merchant Shipping Act, 1958.

Date …………………..

                                                            Dated at  ……………………………….

                                                            …………..day of ……………19…………….

                 …………………….                                                                              …………….  

              Shipping Master                                                                                 Shipping Master 


 

       Shipping Office

 

No.                                                  Form No. 3 

Issued by Govt. of India

 

Name of Master _______________________ 

Name of Ship _________________________ 

Official No. ___________________________ 

Port of Registry _______________________ 

Registered Tonnage ____________________ 

Date : _________________ 

Port __________________

        Shipping Office           Form No.3

No. FOREIGN GOING AND HOME TRADE               SHIP CERTIFICATES FOR  CLEARANCE  OUTWARD 

Issued by the Govt. of India

Name of Master

Name of Ship

Official No.

Port of Registry

Reg. Tonn

 

 

 

 

 

 

 

 

Description of Voyage :

    Certify that the master of this vessel has complied with the provision of Merchant Shipping Act 1958. 

Date at Bombay_________ day of __________ 

              SHIPPING MASTER, BOMBAY

Port 51

 


Form No. IV 

REGISTER OF YOUNG PERSONS 

(See rule of the Merchant Shipping (Shipping Office Forms) Rules, 1963) 

Issued by the                 List of young persons under eighteen years of age
Govt. of India                employed as members of  the crew of   on  a voyage from to  

Serial NO

Name in full

Date of Birth

Nationality stating birth place

Capacity

Date of joining

Date of discharge 

 

 

 

 

 

 

 

 

   Signed by                                                                                       Master

 On the                            day of        19        .

 Under the Merchant Shipping Act, 1958, every Master of an Indian Ship and every master of any other ship which engages young persons in India is required (under a penalty of Rs. 200/- for failure) to keep, if there is no agreement with the crew, a register of young persons with particulars of the dates of their birth and of the dates on which they became or ceased to be members of the crew.
 


Schedule V 

(See Rule 14(1) 

REGISTER OF CONTRACT OF APPRENTICE

 

Port at which contract was executed

Date of contract

Date of Regis
try

Name of Appr-entice

Age

Term for which bound

If under 18 years the name and address of parents guardian authority or other persnson by whom bound

If 18 years or over, the name and address of nearest relative or guardian

Name address and occupation of person to whom bound

Date
of trans-fer or assignm-ent

Name address and occupation of person to whom assigned

Date and &
Reasons  of cancel-lation.

 

 

 

 

 

 

 

 

 

 

 

 

 

 



 

Port of

Account of wages and effects of a deserting seaman or


Form No. V

Port of
Account of wages and effects of a deserting seaman or a seaman Left behind 

(See rule 6 of the Merchant Shipping (Shipping office form Rules, 1963) 

Issued by the Govt. of India  

Name of ship

Official number

Port of registry

 Name of master

 Description of voyager employment

 

 

 

 

 

 

 

 

 

 

 

Name of seaman CDC/Registration No. and capacity 

Ref. NO. in agreement

Date and port of engagement

Time of desertion or leaving behind

 Place of desertion of leaving behind

 

 

 

 

 

 

 

 

 

 

 

Birth place and Nationality

Age

Married or single

If married, name and residence of wife

If any children their names and age

Name & residence of father mother or of t he nearest known relation

 

 

 

 

 

 

 

 *If the Seamen’s name is not on the articles, in this space must be entered the date of his  being sent  on board the ship; and in such case, here state  by whom and where he was sent  on board, and any other particulars.

 

                                                                   DEDUCTIONS

Wages, Money, Cloths and other Amount    Notice to Masters:      For Initials of
                        effects                              all deductions made,   Shipping Master
                                                                reasons must be given against each item
                                                                Satisfaction of the        checked.
                                                                Shipping Master;
                                                                and when possible, they
                                                                Should be provide by
                                                                Receipts or entries in the
                                                                Official Log Book.

                                                               --------------------------------

                                                          Particulars Amount of deductions
                               

Wages at

Rs.
------------------
Per

------------------------------------------
          Months Days

For
-----------------------------------------

  Money in possession of the Seaman
                                           -------------------

 Total
Deductions as per Account              

Net amount                                       ------------------ Total -----------------

 

          I HEREBY declare that the above is a true and correct  account of the  Money, Wages and Effects  of the above named seaman and t hat a full inventory of  his  effects delivered to  the Shipping Master  is entered on the reverse of this form.

Dated this                      Day of                            19…………

                                                                   Signature of the Master of the ship  

          I HEREBY certify that I have examined the above account, and compared the Inventory with the official Log Books, which is attested by the Master (and/or) one of the Crew and that the above is a true copy thereof.  The balance of the account has been said and the articles have been delivered to me.

 This                                Day of                            19…………

 

                                                                   Shipping Master

Inventory of Effects belonging to

Delivered to

 

 

The above  mentioned Articles are contained in

 Master
S.S./M.V.

*Here state the number and description of packages.

 Note: valuables and foreign currency should be kept in a separate cover and handed over to the Shipping Master by the Ship-Master personally.

 

                                                                                                                                     

FORM No. VI 

 Issued by the Govt.
Of India

          No.
          Receipt for wages, effects, etc            Port of……………………….

( See rule 6 of the Merchant Shipping (Shipping Office Forms) Rules, 1963)

 

Name of Ship and Official No.                              Name of Master/Agents.

 

RECEIVED the sum of Rupees                               in respect
Of the under mentioned seaman :-

 

Seamen’s Name CDC     Rating   Amount  Where left     Particulars of
Registration NO. and                                  or               effects (if any
Other details of Credit                              discharge      delivered to the
                                                                                 Shipping Master

                                          1           2             3                        4
----------------------------------------------------------------------------------------------------------------------------------------------------------------------

Total

 

Shipping Office
Port of                          19…………                            Signature of Master 


 

COUNTERFOIL                                 From No. VII
 ACCOUNT OF WAGES                                                                          ACCOUNT OF  WAGES

 

Issued by the                                   Issued by
Govt. of India                                    the Govt. of India                                    

[See rule of the Merchant Shipping        [See rule of the Merchant Shipping
(Shipping Office Forms) Rules,             (Shipping Office Forms) Rules,
1963]                                                   1963]

Should be filled in and retained by the Master for the satisfaction of ship owners.

Name of ship and Official Number

Name of Master

Description of voyage or Employment

 

Name of ship and Official Number

Name of Seaman

 

 

 

 

 

 

 

 

Name of Seaman

Ref. No. in Agreement

Date and Port of Engagement

Date of Discharge

Rate of Wages

Reference No. in Agreement

Date and Port of Engagement

Date of Discharge

Rate of wages

 

 

 

 

 

 

 

 

Amount

Rs.      nP.

Deductions

 

Amount

Rs.   nP

Wages .. . Rs. nP. Rs. Np

For Months

Days

 

 

              _______  _____

Total wages

1.  Wages. . . . ……..

    for Months days.

2. Holiday Pay .  .  . ..

3. Increase in wages . . . . . . .

4. Other emolument . . ……..

      (Overtime etc.)

I. Advances of Joining .   …

2. Cash Advances during voyage

3. Suppliers .  .  ..  .. ……..

4. Fines and Forfeitures .  .  

5. S. & D. fees   .  .  .

Deductions-

1. Advance on joining . . . .
2. Cash advances during voyage
3. Suppliers ………………
4. Fines and Forfeitures
5. S. & D. Fee ……….

                                     ____________

Total Deductions

      Balance due          ____________

                                 

 

 

Deductions as per contra

  

Balance

Due        _________

              __________

 

 

 

 

 

 

 

 Total Deductions  ____________

                             ____________

 Dated at the port of this        day of   19                       Dated at the port of this